Corporate event photo sharing
Give colleagues and attendees a shared place for the photos they choose to contribute. Bring conference moments, company gatherings and team days into an event gallery without asking guests to download an app.
No app download required.
Upload-without-login and advanced features vary by plan. Compare plans
Placeholder image: corporate eventConference photos from different perspectives
A conference has moments that happen beyond the main stage: colleagues meeting, details in the room and conversations between sessions. Invite attendees to add their own pictures to a shared gallery, alongside the moments your organiser chooses to capture. Keep the invitation clear about what you want people to share.
Guests open the event by QR code or link in an iPhone, Android, iPad or desktop browser. No app download required. Upload-without-login is available on Premium and above; compare plans before making the sharing experience part of your event communications.
Company gatherings and team days
At a company meal or team day, suggest photos of colleagues arriving, shared activities and group moments. Keep participation optional and ask guests to consider the people pictured before posting. A simple invitation can help collect perspectives the organiser would otherwise need to request afterwards.
Use the Share screen’s welcome flyer on a table or near the entrance, or send the link in your event message. Guests can contribute photos and messages according to the plan and settings. Premium Plus adds video posts when that format suits your gathering.
Let Event Managers help run the gallery
Premium and above include Event Managers. The host designates them, and they have the same admin access as the host. Give the role to colleagues who are helping with the gallery so the person organising the event is not the only one available to assist guests.
Each Event Manager needs their own LiveShare account. The host adds their email addresses in the settings, and they receive a link to access the event. Read the Event Manager guide before the gathering and agree who is handling the gallery alongside other event responsibilities.
Match branding and review controls to your plan
Event branding is part of the Premium Plus Subscription only. If branding matters to your company’s event, check the plan guide before making arrangements. Do not assume branding is included simply because another Premium Plus feature is available on your chosen event plan.
Photo approval is also available only on the Premium Plus Subscription. Support turns it on; request it at least 3 days before the event. The host or an Event Manager can then approve posts before they are displayed. Decide who will review contributions so that responsibility is clear during the event.
Display the photos and collect the remaining pictures
LiveView is a Premium Plus feature that displays photos full screen and adds new ones as they are uploaded. Use a smart TV browser, or a PC over HDMI, AirPlay or Chromecast. Test your chosen arrangement before attendees arrive and use the display guide when coordinating with the venue.
Afterwards, send the event link again to collect the photos still on people’s phones while the hosting period runs. Hosts on paid plans can download all photos as a zip file; resolution and guest downloads depend on the plan. A free trial lets you explore the gallery before choosing the features for your next event.
Plan your shared gallery
Choose the features that fit your gathering, then share the link with your guests.
Common questions
Can a colleague help administer our company gallery?
On Premium and Premium Plus, the host can designate Event Managers with the same admin access as the host. Each Event Manager needs their own LiveShare account.
Full answer in the help centerWhich option includes company event branding?
Branding is included in the Premium Plus Subscription only. Compare plans before choosing the features for your company event.
Full answer in the help centerWhat must we arrange for post review before the conference?
Photo approval is available only on the Premium Plus Subscription. Support must activate it at least 3 days before the event; the host or an Event Manager can approve posts before they are displayed.
Full answer in the help centerCan invited attendees be asked for an access passcode?
Yes. On Premium and Premium Plus, the host can enable Require Access Passcode, create a passcode and provide it to guests. It is separate from the event code.
Full answer in the help centerBring your photos together
No app download required.
Upload-without-login and advanced features vary by plan. Compare plans
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